PRIVACY POLICY

AI Summit – Newsletter Subscriber Registry
Last updated: August 25, 2025

1. Data Controller

AI Summit / Säätiö Ps Ry
Business ID: 3482561-7
Address: Tykistökatu 4 B, TURKU, Finland
Email: info@foundationps.com

2. Name of the Registry

AI Summit Newsletter Subscriber Registry

3. Purpose of Processing Personal Data

Personal data is collected in order to send subscribers newsletters, event invitations, and updates about AI Summit’s activities, events, and services.

The data will not be used for automated profiling or for any purpose other than those stated in this policy.

4. Collected Personal Data

The following personal data may be stored in the registry:

• First and last name
  
  
• Email address
  
  
• Job title
  
  
• Name of company or organization
  
  
• Consent details (when and how consent was given)
  
  

5. Data Retention Period

Personal data will be stored as long as the individual remains a subscriber to the newsletter. The subscriber can withdraw their consent at any time via the unsubscribe link or by contacting the data controller. Data will be deleted within a reasonable time frame (no later than 30 days after withdrawal).

6. Regular Disclosure and Transfer of Data

Data will not be disclosed to third parties without explicit consent.

Trusted external service providers, such as email marketing platforms (e.g., Mailchimp, Brevo), may be used for sending newsletters and processing data. These providers operate on behalf of the data controller and are committed to complying with the EU General Data Protection Regulation (GDPR).

7. Data Transfers Outside the EU or EEA

If we use service providers whose servers are located outside the EU or EEA (e.g., in the United States), we ensure that all data transfers are carried out in accordance with the GDPR, based on an adequate data protection framework or standard contractual clauses.

8. Rights of the Data Subject

Data subjects have the right to:

• Access their personal data
  
  
• Request correction of incorrect or outdated information
  
  
• Withdraw consent and object to direct marketing
  
  
• Request deletion of their data
  
  
• File a complaint with a supervisory authority (in Finland: Office of the Data Protection Ombudsman)
  
  

Requests can be made via email to: info@foundationps.com